1.  DETERMINE ROLES (ASAP)
Connect with the other room parents for the classroom.
Determine what role each of you will take on:

  1. LEAD ROOM PARENT
    This role is important because this person can oversee the tasks that the room parents are taking on.
    Often this parent is the one that reaches out to the other room parents in their classroom, facilitates the division of “labor” for the room parents, and is in charge of creating the class list.
    This parent will also need to take on another role (FORWARDER, GIFTER, EVENT PLANNER) if there are 3 or fewer room parents for the classroom.
  2. FORWARDER
    This room parent forwards all of the emails from the co-presidents to the class list in a timely manner.
    This parent also works with the classroom teacher to maintain a wish list (books, supplies, goodies needed for the classroom).
    These wish lists will need to be shared periodically with the webmaster so they can be posted on the website.
  3. GIFTER
    This parent is in charge of working on the holiday and end-of-the-year-gifts Specific gift guidelines from NPS and administration will be forthcoming. For those of you that have “room parented” in prior years some of this information will be new to you too (and will make your role SO much easier,) so please DO NOT START WORKING ON HOLIDAY GIFTS YET.
  4. EVENT PLANNER
    One room parent focuses on class breakfasts, publishing parties, and the end-of-the-year picnic.

2.  INTRODUCE YOURSELF TO THE CLASSROOM TEACHER (ASAP)
Make sure to specify what your role as room parent is (LEAD, FORWARDER, GIFTER, EVENT PLANNER) and explain what that role’s responsibilities are as outlined by the PTO.
Ask how your teacher would like you to support him/her given that role.

3.  CLASS LISTS (ASAP – This is a LEAD ROOM PARENT task.)

  • AN EMAIL LIST ALREADY EXISTS
    If the teacher has already created a class email list, please email the classroom parents and introduce yourself to the families that you will be facilitating.
    You will then ask for contact information for each family in order to draw up a thorough class list.
    Information that you should request is specified on the PDF on the Class List Form.
  • NO EMAIL LIST EXISTS
    If no class email list exists then you will need to make copies of the Class List Form and distribute hard copies to all of the students via the classroom teacher.
    After connecting with the classroom teacher, you can then ask him or her to gather competed Class List Forms.
    This can be a bit frustrating some times because often you have to ask, ask, and ask again for the contact information; be patient as well as persistent.

3.  CREATE AND DISTRIBUTE LISTS (ASAP)
After all of the information is gathered you can then create a document with the contact information for each student.
This can be created in Word or Excel.
It should then be emailed to families.
Please ask parents to double-check for errors and notify you ASAP so updates can be made and a new class list with updates can be emailed again to the group.

4.  CLASS BREAKFASTS AND PUBLISHING PARTIES (October/November – These are tasks for the EVENT PLANNER.)
Many teachers like to have a class breakfast in their classroom for both students and parents in the fall.
Other teachers like to have morning publishing parties which may or may not include a breakfast.
Please check in with the classroom teacher to see what they have in mind.

5.  HOLIDAY GIFT (December – This is a task for the GIFTER.)
Typically the room parents organize a class gift to be given to the teacher.
The class gift can be a craft, books, supplies for the classroom or all of the above.
Another idea is to let parents know that a group gift will not be given, instead suggest that parents interested in giving a gift to their child’s teacher make a donation to the Campaign for Cabot in their honor..
Thank you notes are given to donors who can then write a note of thanks; this note is then presented to the teacher shortly before the Winter Break.
Please be sure to review the Gift Giving Guidelines before moving forward with this task as we must adhere to the Newton Public Schools gift policy; gift cards are not within the policy.

6.  END-OF-THE-YEAR PICNIC (May/June – This is a task for the EVENT PLANNER.)
More to come…

7.  END-OF-THE-YEAR GIFT (May/June – This is a task for the GIFTER.)
Typically the room parents organize a class gift to be given to the teacher.
The class gift can be a craft, books, supplies for the classroom or all of the above.
Typically, this gift is given to the teacher at the end-of-the-year picnic in June.
Please be sure to review the Gift Giving Guidelines before moving forward with this task as we must adhere to the Newton Public Schools gift policy; gift cards are not within the policy.